Atlantic as ‘Data Controller’ For the purposes of our marketing and recruitment operations, Atlantic Education acts as a “Data Controller”. We also act in this capacity in connection with third-party vendors we may engage in conducting our business, as well as members of the general public who contact us through any channel with questions about our company, services or for any other purpose. This means that in all these cases, we decide whether and how to process your personal data, depending on the nature of our relationship with you and the purpose(s) for which your data is necessary in this context. Atlantic as ‘Data Processor’ For the purposes of providing our education consulting and placement services to you, Atlantic Education acts as a “Data Processor”, meaning that we process your personal data in accordance with your instructions as our client, and as determined by educational and financial institutions’ application processes in their capacity as “Data Controllers”.

Depending on the nature of your relationship with us and the way in which you interact with our organisation, we collect the following categories of personal data, for the specific purposes detailed below.

In providing our expert services to you in connection to your academic application with educational institutions, we collect the following information about you: Full Name, Date of Birth, Email, Telephone, Location, Postal Address (and proof thereof), Nationality, National Insurance Status/Number, Residency Status, Employment Status, Civil Status, Educational Background, Student Loan Status, Photo Identification (Passport, National Identity Card and/or Driving Licence), Academic Certificate(s) and/or Diploma(s), Personal Statement, Reference Letters, Professional Resume, and any other information that you specifically choose to provide us with through any free textboxes available at any stage of the application process.

Additionally, we also process sensitive personal data about you for the purposes of assisting our clients decide the most appropriate type of financing that they are eligible for, based on their individual circumstances to secure funding for their academic education. This sensitive personal data includes ethnical origin, health data such as disabilities, and marital status.

Where you specifically give us permission to do so, we will additionally use your Name, Email, Telephone, and/or Postal Address to keep you informed about our company and services. You can opt-out of our marketing communications at any time by using the ‘Unsubscribe’ facilities provided as part of our digital marketing campaigns or emailing us about unsubscribing from receiving further marketing communications from us.

We also process video images captured by Closed-Circuit Television (CCT) monitoring system installed at our business premises for crime prevention and ensuring the safety of all individuals who visit us in person.

If you are a recruitment candidate applying for employment with us, whether directly or through a third party recruitment platform or agency, we collect the following information about you to facilitate a fair recruitment process by adequately evaluating all factors relevant to your candidacy and communicating the outcome of your application: Full Name, Address, E-mail, Telephone, Employment History, Academic Education, Professional Qualifications, Certifications, and/or Awards, Professional Skills, Reference Information, Salary Expectations, Work Permit/Visa Requirements, and any additional information that you feel may be relevant to your candidacy and choose to provide to us.

Additionally, we will also collect a copy of your national identity card and/or passport and/or proof of (pre-)settlement status, and proof of address such as a utility bill, for example, in order to verify your legal right to reside and work in the United Kingdom.

When providing names and contact information of third-party references in connection with applying for a position with Atlantic, you represent that you have obtained permission from your references to provide us with their personal information. Any providers we engage during the screening process will be vetted to ensure they have the appropriate privacy and security practices in place.

If you do not provide us with all the requested information, we may not be able to consider your job application.

When we have, or are developing a business relationship with you, we collect contact business information, such as: Full Name, Job Titles, Contact Information including Email and Telephone, as well as areas of business interest and potential synergies for future projects.

When receiving or providing services, we also collect payment information, conflict checks and credit reference information (including background checks when appropriate and according to local laws).

If you do not provide us with the information required, we may not be able to do business with you.

We also collect personal data about members of the general public who interact with us through our ‘Contact Us’ web form, including Full Name, Telephone, and Email, in order to adequately and effectively respond to enquiries regarding our suite of services and expertise.

Atlantic London does not collect personal data about you from any sources other than yourself. As such, you will be aware of any personal data that we collect about you at all times. Personal data we receive directly or indirectly from you includes:

Contact Registration: Information that you provide when you contact us or use our services to apply to an academic course.

Job Applications: Information that you provide when you apply for a job position with Atlantic, whether directly or indirectly through third-party recruitment platforms and/or services.

Business Relationship: Information that we collect voluntarily from you when you provide or receive services from Atlantic.

We process personal data about our business partners, third-party vendors and suppliers, recruitment candidates, and members of the general public for the purposes of entering into a contractual arrangement with them, or providing information requested by them with a view to entering into a contract with them. In all these cases, we rely on the necessity of processing your data for the purpose of entering into a contractual relationship with you.

We also process personal data about our clients for the purposes of providing them with our expert, education consulting and placement services. We may also use their contact information to distribute promotional material about our company and services.

In these cases, we process personal data relying on individuals’ permission to collect and further process their data. Please note that once you have provided us with consent to process your personal data for any of these purposes, you have the right and opportunity to withdraw your consent at any time by contacting us.

We also use your personal data in the context of the Closed-Circuit Television (CCTV) monitoring system that we have installed at our business premises. Video images capturing you while visiting us in person are also considered ‘personal data’. We process these relying on our legitimate interest in preserving health and safety and preventing crime from taking place on our business premises. We also let our visitors know that CCTV is in operation by displaying a clearly visible and readable sign to this effect, along with the details of the system operator.

Balancing test: In all cases where we rely on our legitimate interests to process your personal data, we balance the necessity of each processing operation against your interests, rights, and freedoms. In doing so, we consider the following factors:

We do not generally send personal data that we collect from you to third parties under any circumstances. Any third parties receiving your personal data, including academic institutions and Student Finance England, will be collecting your personal data directly from yourself upon submitting your application directly with them.

Our services are exclusively limited to providing expert consulting and advisory services in connection with your applications. We will not submit applications on your behalf. While we will support you every step of the way, the decision whether or not to apply, and what specific institutions you choose to apply to are for you to decide and action upon.

We may, however, share your personal data including CCTV records where there is a compelling reason to do so, such as where a crime has taken place and we are under a legal obligation to disclose this information when requested by police investigating the matter.

All personal data that we process in relying on the necessity to enter into or fulfil a contract with you is stored for a period of 6 years. This is permitted by applicable data protection laws and regulations, specifically for the establishment, exercise, or defence of legal claims.

We keep recruitment information for up to 5 years for potential future opportunities unless you request that we delete your information sooner. If you are successful and offered an employment with Atlantic, this information will be retained and transferred to your personnel file and used to manage your employment or other relationship with Atlantic (e.g. to administer benefits, training, performance reviews, regulatory compliance).

With regards to remaining personal data, the rest of retention periods are determined by the purposes defined above for which the information is collected and used, for instance when it is necessary to continue providing a service or to comply with our professional obligations, taking into account applicable data protection laws, and legal requirements, including tax and anti-money laundering regulations.

We will delete or block your personal data after these retention periods, unless you authorise us to keep it, or when it is necessary to enforce our agreements or resolve disputes. These storage terms apply unless agreed otherwise in a contract with Atlantic or in applicable legislation.

European and British data protection regulation provide you with the following privacy rights:

Whether you have questions or concerns about any of the above, or you would simply like to exercise your data protection rights, our dedicated Privacy Office, including our Data Protection Officer, is here to help: [email protected]

If you have any concerns about our use of your personal data, we advise that you Contact Us in the first instance as we welcome the opportunity to make things right for you. If you are still not happy with our response to your data protection concerns or complaint, you are also welcome to complain to the national data protection authority, the Information Commissioner's Office (ICO) at:

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

ICO Helpline: 0303 123 1113

This Privacy Policy may be amended by us at any time. If we make any material changes to how we treat personal data, we will notify you by placing a prominent notice on our website. The time stamp you see on the policy will indicate the last date it was revised.

This Policy was last updated on 07/ 04/2021.